Job Description

Operations Assistant

The Operations Assistant supports Alliance for Justice (AFJ) by providing administrative, logistical, and operational support to ensure smooth functioning of AFJ's day-to-day activities. This role is essential to maintaining efficient office operations, supporting organizational processes, assisting with event and meeting coordination, ensuring office and technology needs are met, and supporting staff across the organization.

Working as part of the Operations team, the Operations Assistant helps ensure that internal systems run effectively, and that staff have the resources they need to advance AFJ's mission.

Duties and responsibilities include providing general administrative and operational support, supporting office logistics, serving as on-site support in the Washington, DC office, coordinating office maintenance and repairs, coordinating and managing staff equipment and supply needs, serving as a point of contact for subtenants, assisting with meeting and event coordination, supporting technology coordination tasks, assisting with onboarding and offboarding processes, supporting compliance and administrative procedures, and providing general support to Operations leadership for special projects and organizational initiatives as needed.

Required qualifications include administrative, operations, or office support experience, a bachelor's degree or equivalent related experience, strong organizational and time management skills, ability to manage multiple tasks and maintain accuracy, strong communication and customer service skills, comfort with Microsoft Office and basic technology troubleshooting, ability to work independently and collaboratively, and ability to handle confidential information with discretion.

Preferred qualifications include experience in a nonprofit, advocacy, or mission-driven organization, experience supporting hybrid or distributed teams, and experience with database or information management systems.

This is a union position covered under the terms of a collective bargaining agreement with the Washington-Baltimore News Guild, CWA Local 32035, which includes salary minimums based on job position category. This position is in job group 1 and has a starting annual salary range of $57,500-$63,751. We offer a comprehensive and generous benefits program, including insurance, retirement, time off, and parental leave.

Work environment includes a hybrid work arrangement with at least one in-office day per week, a typical office setting, physical demands including regular use of a computer and occasional travel, and a full-time schedule with days and hours of work from Monday through Friday, 9:00 a.m. to 5:00 p.m., with some occasional evening and weekend hours required.

Direct reports include no direct supervisory responsibilities.

DEIA and equal employment: At Alliance for Justice, we celebrate the richness that our differences bring. We believe that diversity, equity, inclusion, and accessibility (DEIA) are not just principles, but the foundation of our strength. Every individual brings a distinct and invaluable perspective, and we thrive when all voices are encouraged to speak openly, authentically, and with confidence. By embracing who we are and where we come from, we create a culture where everyone is welcomed, heard, and empowered to contribute to our collective mission.

Alliance for Justice provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type based on actual or perceived race; color; creed; sex; age (18 and over); sexual orientation; national origin; religion; political affiliation; marital or partnership status; familial status; gender, including pregnancy, childbirth, breastfeeding, reproductive health decisions, or related medical conditions; gender identity; gender expression; military or veteran status; medical condition or history, including cancer and AIDS/HIV; genetic information including predisposition or carrier status and that of family members; disability (mental or physical); physical characteristics or personal appearance, including height, weight, and hair (including hair texture or hairstyle if that style or texture are commonly associated with a particular race or national origin); ethnicity; ancestry; status as a survivor or family member of a survivor of domestic violence, sexual assault, or stalking; or on any basis prohibited by federal or state statute. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

AFJ/AFJAC shall not unlawfully discriminate against any employee or prospective employee due to actual or perceived arrest or criminal record. AFJ/AFJAC will not ask applicants about any arrests that did not lead to convictions. AFJ/AFJAC will not ask job applicants about their conviction record at the application or interview stage. After the employer has extended a conditional offer to the applicant, the employer may choose to run a background check and ask questions about the applicant's criminal conviction history.

This description is intended to provide an overview of this position and is not all-inclusive. The incumbent in this position will be expected to perform other duties as required. Responsibilities may change over time. This description is provided for informational purposes only and does not form the basis of a contract.

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