Job Description

Administrative Assistant

Khalsa Montessori Elementary School is seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive school success. This important role will provide confidential administrative assistance to the School Director and/or Business Manager by contributing high-level support. The School Administrative Assistant plays a vital role in maintaining state charter compliance.

Responsibilities:

• Draft correspondences and other formal documents
• Maintain Arizona charter requirements including Student Information System functions, meeting note-taking, filing of confidential and/or public documents, and records retention in compliance with Federal, State, and District policy and guidelines
• Plan and schedule appointments and events
• Photograph school events
• Answer inbound telephone calls, utilize record keeping software- a high level of tech-savviness is required
• Develop and implement organized filing systems
• Serve as recording secretary for the Board of Directors.
• Perform administrative office tasks with a high degree of accuracy, and continuous improvement of processes and procedures
• Help manage and update school website

Qualifications:

• Fingerprint clearance card or willingness/ability to obtain
• Must have personal smartphone
• Previous experience in office or school administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail and organizational skills
• Photo editing experience is a plus!
• Preferred: Bachelor's degree or comparable level of education, previous experience and familiarity with education laws, rules, and regulations.

Benefits:

• Optional medical, dental, and vision insurance.
• Paid federal holidays.
• Paid school winter and spring holidays.
• Paid sick leave accrued up to 40 hours per year.
• Paid vacation leave accrued up to 40 hours per year.
• Optional 403(b) retirement plan benefit.

About Us:

Khalsa is a small, Montessori private and charter school located in downtown Phoenix that serves children from infants through 6th grade. Khalsa is a long-standing education provider in Phoenix and is about to celebrate its 55th anniversary! We value diversity and pride ourselves on providing a safe place for all children and adults to grow. Compensation: $38,000.00 - $45,000.00 per year

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