Job Description

Position Summary

The Inventory & Logistics Coordinator is an hourly, non-exempt role responsible for maintaining accurate inventory records and coordinating daily logistics activities to support production and on-time order fulfillment. This position manages inventory levels for supplies, work-in-progress (WIP), and finished goods, providing daily/weekly reporting to management and production teams to support workflow scheduling. The role also coordinates inbound and outbound truck activity, including receiving, load verification, and documentation accuracy.

Reporting Relationship

• Reports to: Operations Manager or Associate General Manager
• Direct reports: None

Schedule / Classification

• Hourly, Non-Exempt
• Full-time (typical), with flexibility for early/late coverage based on shipping/receiving schedules as needed

Key Responsibilities

Inventory Control & Reporting

• Maintain accurate inventory records for raw materials/supplies, WIP, and finished goods using inventory systems and physical counts.
• Conduct cycle counts and support scheduled physical inventories; investigate and reconcile variances.
• Track inventory movement (receipts, transfers, consumption, production output, shipments) and ensure transactions are recorded correctly and timely.
• Provide daily and weekly inventory reports to management and production teams to support production planning, workflow scheduling, and fulfillment priorities.
• Monitor inventory levels and collaborate with purchasing/production to help prevent stockouts, overstocks, and production disruptions, including understanding and factoring proper lead times on key supplies, proactively identifying shortage/excess trends, and communicating risks and mitigation plans to operations and production scheduling teams.
• Inventory planning also includes ongoing communication with management and customers to coordinate inter-plant transfers, align demand with available inventory, and ensure orders are fulfilled on time and in full (OTIF) based on current inventory levels and inbound supply timelines.

Purchasing / PO Support

• Support purchasing and receiving processes by validating that purchase orders (POs) are completed accurately and on time.
• Confirm inbound receipts against POs and packing slips; communicate discrepancies to the appropriate teams for resolution.
• Maintain organized documentation and records related to inventory, receiving, and shipments.

Inbound & Outbound Logistics Coordination

• Schedule and coordinate inbound/outbound trucks daily and weekly to align with production and shipping requirements.
• Communicate schedules and dock appointments with carriers/drivers and internal stakeholders.
• Receive and check in inbound loads; verify quantities, items, lot numbers (if applicable), and condition of materials.
• Coordinate loading and/or unloading of trucks as required and ensure safe material handling practices are followed.
• Verify outbound shipments are accurate against pick lists and bills of lading (BOL); confirm correct labeling and documentation.
• Identify, document, and escalate shipping/receiving issues (shortages, damages, mispicks, incorrect paperwork, late carriers) to the appropriate individuals (e.g., Operations Manager/Associate General Manager, Purchasing, Production, Customer Service, Quality, and/or carrier contacts) for timely resolution and corrective action.

Safety, Compliance, and Team Support

• Follow all safety policies, including dock safety and material handling requirements.
• Maintain clean, organized inventory areas to support safe operations and audit readiness.
• Collaborate cross-functionally with production, purchasing, quality, and shipping teams to resolve issues and improve flow.
• Participate in continuous improvement efforts related to inventory accuracy, warehouse organization, and logistics efficiency.
• Other duties as necessary and assigned

Required Qualifications

• High School Diploma or GED (minimum)
• 35 years of experience in inventory control, shipping/receiving, logistics coordination, or warehouse operations
• Experience with inventory tracking systems (ERP/WMS) and strong proficiency with basic computer tools (email, spreadsheets)
• Proficient in various computer systems, including Microsoft Office (Excel, Outlook, Word), and able to learn new systems quickly
• Strong attention to detail and ability to reconcile discrepancies with accuracy and urgency
• Ability to communicate clearly with drivers, carriers, production teams, and management
• Forklift certification and/or experience operating forklifts/pallet jacks (or ability to become certified)
• Experience working in a manufacturing environment managing supplies, WIP, and finished goods
• Familiarity with shipping documentation (BOLs), packing slips, POs, and basic freight processes

Knowledge, Skills, and Abilities

• Strong organizational skills with the ability to prioritize time-sensitive shipping/receiving tasks
• Working knowledge of inventory accuracy practices (cycle counts, FIFO, variance investigation)
• Problem-solving mindset with the ability to escalate risks early and propose solutions
• Ability to work independently with minimal supervision while coordinating across teams
• Professional, service-oriented approach when interacting with carriers and internal stakeholders

Physical Requirements / Work Environment

• Regularly required to work in warehouse/production environments with exposure to noise, equipment, and varying temperatures.
• Ability to stand and walk for extended periods; frequent bending, reaching, and lifting.
• Ability to lift up to 50 lbs (with or without reasonable accommodation).
• Ability to safely operate or assist with operating material handling equipment (as required by site).

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