Job Description
We are looking for an Assistant Project Manager to support construction operations and help keep projects organized, on schedule, and financially aligned in Howell, New Jersey. This role partners closely with project leadership, subcontractors, and internal support teams to manage bidding, documentation, approvals, and payment coordination throughout the project lifecycle. The ideal candidate brings strong administrative and construction-related coordination experience, with the ability to track details across drawings, schedules, and project records.
Responsibilities:
• Examine architectural drawings, engineering documents, finish selections, and specifications to prepare and distribute bid invitations to trade partners and subcontractors.
• Gather pricing submissions, compare scope coverage across vendors, and organize bid analyses to support informed award decisions.
• Develop and maintain bid packages, project budgets, and timeline updates to keep preconstruction and active work aligned with project goals.
• Coordinate permitting, insurance documentation, and site safety requirements with the compliance team to help maintain project readiness.
• Manage material and finish sample reviews while tracking client feedback and approvals to keep selections moving forward.
• Partner with the onsite Project Manager to maintain consistent communication, record daily activity, follow up on outstanding items, and monitor progress in Procore.
• Keep project files current in Procore by organizing plans, submittals, and shop drawings so teams can access accurate documentation.
• Prepare purchase orders and change order documentation, ensuring revisions are clearly recorded and communicated.
• Work with accounting staff on invoice processing, payment timing, and the preparation of payment request documentation.
• At least 1 year of experience supporting construction projects, project coordination, or a related administrative function.
• Familiarity with reviewing construction drawings, specifications, and project documentation.
• Experience assisting with procurement activities, including preparing RFP materials and tracking proposal responses.
• Ability to organize budgets, schedules, logs, and project records with strong attention to detail.
• Working knowledge of Procore or similar construction management software.
• Strong communication skills for coordinating with project managers, subcontractors, clients, compliance, and accounting teams.
• Ability to manage multiple priorities and follow through on deadlines in a fast-paced project environment.
Benefits:
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